Volunteer Information

Volunteers are an essential ingredient in the success of our schools and students.

  • Volunteers will need to submit 4 forms before they are cleared to volunteer. All 4 forms must be printed and sent together in one complete packet to the District Office. Only complete packets will be accepted. We recommend submitting your paperwork early in the school year. Please include this CHECKLIST when sending your 4 documents.
  • All forms must be printed and returned to the District Office. Please allow up to two weeks to process the paperwork. Keep this in mind if you’re planning to volunteer.

IMPORTANT - Please read information below from PDE regarding Act 114 background check service:

"As you may be aware, background check services are centrally managed for all commonwealth agencies, including the Pennsylvania Department of Education (PDE).

To avoid potential disruptions to your staffing and volunteer efforts, PDE makes every effort to communicate changes to this system with local education agencies. As such, this email is to inform you that next month, a new contract supplier, Idemia (formerly MorphoTrust USA, LLC), will take over the fingerprinting services contract formerly held by Gemalto (formerly Cogent).

While individuals who are required to provide their fingerprints to complete a federal criminal background check for employment should have an easier time navigating and completing the process thanks to the selection of a new supplier of Digital Fingerprint & Electronic Federal Criminal Background Check Services, there will be a delay in fingerprint services during the transition.

This delay will occur between November 18, 2017 and November 28, 2017.

Individuals who are not registered and fingerprinted before November 18 will have to wait until November 28 to receive those services through the new provider. The only exceptions that will be made during that time frame will be for individuals who have an issue with a fingerprint taken prior to November 18 and will be reprinted by November 27. Those individuals who do not get their reprint by November 27 will need to re-register with the new provider and will have 90 days to get their reprint at no cost.

NOTE: Under the Digital Fingerprint contract, MorphoTrust is to provide sufficient fingerprinting locations throughout the commonwealth so that no applicant will have to travel more than 25 miles to be fingerprinted. MorphoTrust and the Department of General Services have developed a roll-out schedule for 75 public center fingerprint locations, which will be complete by the end of November/first week of December. To find a site, visit https://www.identogo.com/locations/pennsylvania. This map will continue to be updated.

For FAQs or additional information on fingerprinting services, locations or scheduling an appointment, applicants are encouraged to visit the Idemia supplier website at https://www.identogo.com/locations/pennsylvania or https://uenroll.identogo.com/.

PDE apologizes for any inconvenience caused and is committed to supporting you. Thank you for your attention to this important matter."


Limited Contact Volunteer

A volunteer in this category is in the range of volunteers who may perform a role with little to no contact with students, indirect contact with students, direct contact with students up to roles with or in close proximity to a school district employee while performing his/her volunteer service and there is NO time when the volunteer is alone with a student or in a secluded, isolated or remote area with a student without a school district employee being present. Limited Contact volunteers include, but are not limited to, chaperones for single day field-trips, working events with home and school and other parents organizations, working in the concession stand, serving as a daily classroom, library or office assistant and/or assisting with classroom or building special events. Limited Contact Volunteers will be required to submit the following documents:


Substantial Contact Volunteer

A volunteer who will or is reasonably likely to have direct contact with a student while performing his/her volunteer service without direct supervision by a school district employee. Direct contact time may include, but is not limited to, coaching and/or assisting with an athletic team or musical performing group, advising an extracurricular activity, chaperoning an overnight field trip or competition, and/or providing supplemental assistance to a student without direct supervision by a school district employee. Substantial Contact Volunteers will be required to submit the following documents:

Spring-Ford Volunteer Registration and Disclosure Statement – Each year, all volunteers shall be required to complete and sign the Spring-Ford Volunteer Registration and Disclosure Statement and the Tuberculosis Exposure Risk Assessment Questionnaire.

  • Child Protective Services Law – Under amendments to the state Child Protective Services law, all teachers, staff, administrators, contractors and volunteers who come into contact with students must obtain specific clearances. Prior to participating in any volunteer opportunity, each Spring-Ford Area School District volunteer shall be required to complete and submit the following clearances:

BEFORE YOU SUBMIT YOUR CLEARANCES

  • Did you complete the Volunteer Checklist & Annual Registration?
  • Have you printed the four required documents?
    • Volunteer Registration and TB Risk Assessment Questionnaire
    • PA Criminal Record Certificate
    • Child Abuse History Certificate
    • Volunteer Affidavit or FBI Criminal Clearance Report

Unfortunately, the district is unable to reimburse those volunteers who have already paid for their FBI Criminal Clearance Report. All clearances will be effective for five years.

All clearances must be received at least two weeks prior to the volunteer activity. All visitors and volunteers will still be required to use the Raptor Visitor Management System upon entering each school.

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