Marching Band
To: Parents & all music department spring trip participants
From: Mrs. Jennings, Mrs. Stokes and Miss Moyer
Subject: Spring trip information
Date: 11/14/2008
This year’s spring trip will take us to Myrtle Beach, South Carolina to participate in the 2009 Fiesta-val music festival from May 7th-10th. The cost of the trip is $375 per person. This price includes two nights’ hotel accommodations, two breakfasts, three dinners, charter bus transportation, festival fees, and admission to the Hard Rock amusement park.
We will take the first 25 chaperones that turn in their deposit, and the rest will be put on a waiting list (in which your deposit will be returned to you). All chaperones will need Act 34 and 151 clearances on file with the school district and must be a current member of the Spring-Ford Music Association. Parents can obtain clearance applications and SFMA membership forms from Mrs. Jennings. If you would like to go as a chaperone please submit your first payment with your child’s.
There will be two payments in addition to the deposit for this year’s trip…the initial $75 deposit is due to your director by Friday, November 21st. The next payment of $150 per person will be due by Friday, January 30th, and the last payment of $150 will be due no later than Monday, April 20th. All payments should be made by check, payable to SFMA, or student points may be used. Student point forms are available from Mrs. Jennings. NO cash will be accepted. You may pay for all of the trip at one time or in installments, but you must make at least the minimum payment required for each due date.
Cancellation fees: A full refund (minus the $25 non-refundable deposit) can be given only if the director is notified more than 45 days before the trip; a 30% cancellation fee is charged between 15-30 days before the trip; and there is 100% cancellation penalty incurred when it is less than 15 days before the trip. Students who are unable to go on the trip due to disciplinary action or academic probation are under the same refund guidelines as listed above.
TRIP PAYMENT SCHEDULE
Date Due
Deposit due $75 for each participant ($25 is non-refundable)
1st payment $150 for each student and chaperone due by Friday, January 30th
2nd payment $150 for each student and chaperone due by Monday, April 20th
If financial hardship is a concern, please contact Mrs. Jennings, Mrs. Stokes or Miss Moyer to discuss the options available. All requests will be held confidential.
Please fill out the form below with your deposit and return it to your director in a sealed envelope, labeled with the student’s name by Friday, November 21st.
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MYRTLE BEACH TRIP DEPOSIT AND PERMISSION FORM
I give my child, ___________________________________ permission to participate in the 2009 Fiesta-val music festival in Myrtle Beach, South Carolina on May 7-10, 2009. I understand that my child will be missing two days of school on May 7th and 8th, and that my child will be held responsible to make up all of the work that is missed those days. Included with this form is a $75 payment ($25 is non-refundable) for each person listed below for participation on this trip.
_____________________________________
Parent Signature
The trip participants are:
Student name(s) ____________________________________________________
Chaperone(s) name ___________________________________________________
Total amount enclosed: ________________________________________________
TRUMPET FOR SALE
BACH TRUMPET - $350
Contact Mrs. Jennings if interested!
